This is a sponsored post written by me on behalf of HP MPS for IZEA. All opinions are 100% mine.
Previously, we have talked about the major benefits of managed print services and their role in transforming the business and the industrial sectors. HP has powered up the printing environment by delivering the better print services which are effective, secure, convenient and cost-effective. It manages the company printers, scanners, copiers, faxes and allows employees to focus on their main work. It says, “Manage Business, Not Printers”, Managed print services take care of print services and manage them in the long run without significant efforts towards management or maintenance. Most small organizations ignore the security aspect while using print services and that might harm them in the longer run. Today, we will talk more about how print services are vulnerable and HP managed print services can help organizations to secure the print environment with less hassle using Secure Print Analysis tool.
The managed print services increase productivity by controlling expenses and reducing the operating costs. HP MPS let you save up to 30% on office printing services and reduce the need for IT support for your printing needs. Nowadays, the companies are so much focused on securing their servers, computers and smartphones that they almost ignore their printers. Most companies do not know that printers are also vulnerable to attack. Today’s printers can print, scan, send, and store the potentially sensitive information. At the same time, they remain connected to a network which might increase the chances of an attack. So it should be protected in the same way you protect your computer.
How the Managed Printing Services protect printers?
MPS provides unmatched and automated print security to protect your network and reduce your time and effort in securing it.
According to HP,
- 64% of the printers in the IT companies are infected with malware
- 73% of the CISOs expect a major security breach within a year
- $7.7 million is the average annual cost of cyber crime
The IT industries constantly remain busy in securing their confidential documents, like employees’ identities, customer data across numerous devices and environments. This makes them overlook the printers and imaging devices which often remain exposed to threats and this increase the chances of major attacks over the network. In such a situation, HP helps you recognize the hidden threats and the attackers who are constantly spying on your network. Apart from managing your printers, they take the entire responsibility of securing your printers and protect them from the potential threats.
What is Secure Print Analysis (SPA)?
SPA (Secure Print Analysis) is the tool to assess the security of the printing environment. You have to answer few questions regarding existing printer security features or practices, protection across the network, authentication, monitoring, and security measures. Once you complete the questionnaire, you’ll receive a checklist showing both fundamental and advanced printer security protections in relation to the policies your organization has already implemented. Take HP Secure Print Analysis Survey get started.
The SPA tool focuses on the following areas for security:
- Device
- Network data
- Access control and authentication
- Monitoring and management
- Document
The Secure Print Analysis tool helps you identify the opportunities to help you enhance your device’s security. It analyses what step your organization is taking up to secure your printing and imaging devices, how you are securing your printer network and many more steps towards the management and monitoring of these devices. The SPA tool knows that a printer has much more to do than printing only, so it helps you secure your company data and the sensitive information that the company often ignores securing.
Our network and connectivity are packed with hackers and cyber criminals who keep a spying eye on your company data. Since most of the IT employees overlook the security of printing and imaging devices, it’s the core job of SPA to do what is ignored. So it provides a range of security options and ensures the checklist is all done to provide an advanced security to your company’s printing devices. It is an all-in-one management and monitoring solution for your devices that prevents the data go out in the wrong hands.
SPA gives you full access and control after authenticating the administrator permissions. Because anyone can access a device if the access is not limited to the admin, it can be an opportunity for threats to loot your company’s data and employee information those contain sensitive details. So SPA Tool helps you keeps the device access limited to one or more admin who is trustable to the organization.
Since the company network contains plenty of multifunction printers, it can be a great entry point for threats and malware. Hackers keep a discreet eye over such networks and mainly target the printers, scanners, and imaging devices because they are often overlooked for security. So the Secure Print Analysis tool secures the network with its high-end potentialities to prevent the entry of virus and malware. Because the company cannot focus on multiple tasks and secure a network can be an extreme job which is difficult to perform, the SPA takes over this job and applies the technically advanced functions which are exceptionally known to them.
Conclusion
The Secure Print Analysis Tool is a full featured tool to manage, monitor, and secure your printer devices with top-notch support and encryption. A large number of companies in the past have blamed their employees for leaking out the sensitive data and documents. But no one ever bothered that this can also be caused by the non-secure printing environments that went unnoticed. So hackers easily take a chance to get into such unsecured networks and steal all private information. Secure Print Analysis prevents theft and leaking out the documents with its high-end process which are often overlooked by the small and medium scale organizations. It analyses what steps you are currently taking to implement such security and provides its own solution based on findings and vulnerabilities. Whether you are running an organization with 10, 100 or 1000 people, the Secure Print Analysis tool is a must recommendation for not only securing your fax, printing, and imaging devices but also for securing your company and employee’s sensitive data.
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