How can Managed Print Services Assist a Company with the Greater Outcome?

This is a sponsored post written by me on behalf of HP MPS for IZEA. All opinions are 100% mine.

Earlier there were the company workers who used to look after the printing services like fax machines, scanners, printers, and copy machines. Companies used to spend a lot of resources to manage their printing environment for day to day use. This hampered company activities and prevented the business from running smoothly. But with Managed Print Services, today companies are able to focus on their goal or important tasks because the entire printing services can be managed by MPS.

 

What is Managed Print Services?

HP is a globally recognized market leader in “Managed Print Services” segment that helps in the growth of any organization. The MPS helps you in optimizing the printing environment to improve company productivity and it reduces cost by addressing all kinds of security issues. HP MPS focuses on workflow efficiency, company productivity and reduces your spending on printing services. MPS completely takes over the printing, faxing, and scanning section so that your employees can work with ease and focus on more important tasks. It consists of a rare combination of hardware and software printer services that helps your organization connect the power of information within the printing environment.

Printing as a service

HP MPS is flexible enough to scale to any business size. Whether you are having a company with 300 employees or an organization over 1000, HP printing service can fulfill any organizational needs. From imaging to printing, HP printing services utilizes the latest technology and increases work productivity with mobile printing and smart workflows. It is tailored to every organizational requirement influencing a powerful portfolio of investigative tools and assessments. HP MPS has a global reach and you can count on it anytime even if you are moving your business to any other part of the world.

HP Managed Print Services consists of a plenty of resources and information to guide the IT sector on printing and security needs. These resources can be downloaded by filling the form on the HP’s website and you can easily unlock the business values after that.

 

How can Managed Printing Services help in your business outcome?

Handling and managing printers and scanners are a pain to most of the companies. And this is why many of them switched to the HP print services. The reason for switching might vary with each organization, but still, they move to MPS to regain control over their work. The Managed Print Services help companies in reducing operating costs and controlling their expenses. The company IT experts might fix the issues causing the printer machines, but this affects their time and works in a major way. They might not be able to fulfill their company task by the deadline and this creates a great disturbance in the entire workflow. This is one of the reasons why companies prefer to switch to the Managed Print Services. Besides these, there are several ways an MPS can help with your business outcome.

Complete the form on HP MPS’s website to access HP MPS resources that summarize the significant cost efficiencies and productivity benefits MPS can provide.

 

HP manage services for printing, imaging, and any other functionality of a printer

Controls cost and secure your data

Switching to HP Managed Print Services can actually lower down your maintenance cost. It takes full control over your printers and can track who is printing and how much it is costing. Your company executive will only print with the machine present in his desktop to maintain security because the pages will produce only when the secure PIN is entered into the machine. The modern HP machines let you identify who is printing in large volumes and controls color printing. Some people unnecessary prints out or fax so the MPS keeps their action under control. With HP print service, you can save up to 30% in office printing which cannot be done normally.

Simplifies the operation and modernize your printers

Managed Print Services simplifies the management of printers. Without it, the printers would be left in a messed up form and your employees would handle it informally. Neither you’d be able to keep them supplied, nor can you secure the device. HP MPS will calculate your current print infrastructure and advise you with the best information. This also creates a balance on the number of printers and employees to make it convenient to each and every one. This step is necessary for any organization size consisting of multiple employees relying on a printing machine.

Works as a perfect business tool

Among all the technical issues with a printer, scanner, fax machine, and a copy machine, you should remember the fact that the machine is used for your business purpose. It is an effective business tool that does most of your job to bring progress in your work and improve your employee’s workflow. A printer keeps your organization alive if it is working properly and maintained with proper care, or else it would be similar to a junk box lying in a corner of your cabinet.

 

What benefits does HP MPS provide?

The key benefit of partnering with “HP Managed Print Services” is that it provides the innovative hardware, HP print management software, and services to empower your printing environment with security, certainty, and work productivity. It lowers the printing costs by implementing a print strategy for increasing efficiency in the workspace. Since the company IT professionals are much focused towards their work and do not want to spend time and their effort after the printers, the HP print performs this task efficiently and dedicatedly.  Meanwhile, the IT employees are supposed to provide up-to-date technology to meet the needs and requirements of their clients and customers, so the latest and updated printers can help them with increased productivity.

HP MPS offers a top notch print management tool that releases your burden and reduces printing costs by 30%. Their team of professionals uses leveraged technology and brings a complete difference in your workflow. From assessment to the proposal, setup to maintenance, reporting to reviews, ongoing optimization efforts, and document workflow solutions, the HP print will complete each task to make your machine run a long way.

HP MPS printing offers quicker response times and services that every organization needs. They are so reliable that they arrive on-site rapidly and sometimes within 2 hours of the service call. They got the latest tools, parts, and technology to make it able to fix most problems the first time they visit. HP MPS also offers workshop so that you can identify the areas without your imaging and printing environment. You can focus on the areas that include security, workflows, mobility, environment, and company-specific needs. It also uses the proven methodologies to understand the strength and weaknesses of your company’s printing and imaging environment.

HP MPS offers a set of flexible and scalable solutions for your office and commercial productions. It can tailor itself to industry specific needs, whether you are printing from your global headquarters or from a remote office or mobile phone. It offers a range of services like imaging and printing devices, print management software, professional services, and workflow solutions that let you scale depending on your changing business needs.

 

How HP print management services helps in securing your work environment?

A printing and imaging device can have the following vulnerability issues:

• Containing sensitive information in the storage media such as internal drives or hard disks that can be accessed anytime if not protected.
• BIOS and firmware that are compromised during startup or while running can attack the device or network.
• The output tray where the sensitive documents are stored can fall into the wrong hands.
• Mobile printing may accidentally reveal data or leave printouts unsecured.
• Improper and inadequate monitoring may leave the security blind spots across your team remain undetected and increase costly data risks.
• Printing and imaging tasks can be interrupted as they travel over the network to or from a device.
• Input tray might leave the prescriptions or other confidential documents unsecured or stolen.
• Unauthorized users can access a device with unsecured ports or USB via unsecured FTP or Telnet protocols.
• Users can exploit the device settings from an unsecured control panel and disable the device.
• Unsecured cloud connectivity may expose data to unauthorized users.

Most organizations ignore the fact that printing and imaging devices can be affected by malware. Do you know that 64% of the IT managers state that their printers are malware infected? Not only this, about 73% of CISOs expect a major security breach within a year and about $7.7 million is spent annually to cover the cost of cyber crime. HP MPS is invented to protect your business and reduce the chance of cybercrime. Many IT companies apply security measures to their computers and network, but the printers and imaging devices are left out to be overlooked. And day by day the new threats are evolving and most attackers target the printing and imaging devices or its entire network. HP MPS provides the complete protection with the most comprehensive device, data, and document security. Additionally, HP also provides the expertise to help you develop and organize your print security strategy and then maintain your print environment over time. HP MPS seals the security gaps and creates a complete imaging and printing security strategy requiring coordinated protection of devices, data, and documents and comprehensive security monitoring and reporting solutions.